5 Things to Keep in Mind when choosing the Perfect London Conference Location


Companies based in and around London have the benefit of doing business within one of the most dynamic environments in the world. It’s an internationally-renowned city with a cosmopolitan population, a thriving economic base, and a labourpool filled with some of the most talented people you’ll find anywhere on earth. Best of all, it’s a destination for travellersand professionals of all stripes – which makes it the perfect place to hold business conferences and events.


For that reason, London has more than its fair share of conference hotels, conference facilities, and other meeting and event venues for businesses to choose from when planning an event, conference or meeting. There are so many of them that some business leaders struggle to identify and choose which one will suit their particular needs best. To help, here’s a simple step-by-step guide on what to keep in mind when you’re choosing the right place for your conference in London.

1. Budgetary Constraints

When it comes to choosing the right conference hotel in London, the bottom line is, well, the bottom line. That means the first thing to do is to figure out how much of your conference’s budget will be dedicated to securing the location itself. That will help you to narrow down the options without having to get too deep into negotiations with specific venues and conference hotels. Most should be able to tell you if your budget’s realistic within your first contact, or, you can request multiple quotes from conference hotels at once to save yourself valuable time in the planning stages.

2. Location

Although there’s no such thing as a bad place for a business event in London, you’ll need to consider your specific needs to choose a location that’s right for the event you’re planning. For example, if you’re holding an event that’s going to assemble guests from outside of the country or even attendees from elsewhere in the UK, you’re going to want to choose from the many conference facilities in London that are in close proximity to the airport or train station your event attendees will get into. Doing that helps to cut down on travel logistics, making the event more attractive to attendees.

3. Guest Capacity

There are plenty of conference hotels in London, and they come in all shapes and sizes with different guest capacities. Also, you have to make sure that the venue has enough meeting spaces and conference facilities for the size of the gatherings the event requires. Depending on the format of the event, for example, you might require multiple small conference rooms for simultaneous meetings, or you might require one large event space where all guests will be the majority of the time. Makesure to cover all of your bases to ensure a successful event.

4. Amenities

If you’re expecting people to take time away from their busy schedules to attend your business event, you’re going to want to offer them an enjoyable experience while they’re there. To do that, you’ll need to consider the amenities that the conference hotel you choose makes available to guests. This means exploring everything from the comfort of the rooms, to on-site availability of pools, gyms, hotel bars & restaurants and other facilities, as well as what outside resources the hotel’s concierge service has at their disposal. Remember, the venue will be representing your business, so you’ll want to make sure it’s giving off the best impression possible.

5. On-site Team

With so many things to see to when planning your event, it’s always helpful if the conference facility you’re working with can provide trained and experienced staff to help manage the day-to-day workings of the event itself. That way, you’ll get the benefit of an on-site team, that’s familiar with the hotel venue and hosting meetings there. That way, you’ll get timely assistance and site-specific answers to whatever questions you have during the event.

The Perfect Location

If you’re able to select a conference hotel or other event or meeting venue in London that satisfies all five of the requirements set out above, you should be well on your way to hosting a business event that will make an excellent impression on your guests. Then, all you have to do is make sure to fill the schedule with entertaining, useful, and enjoyable activities that will make attendees glad they decided to come. In the end, they’ll remember you for the successful event you provided.