IT Management Best Practices to Protect Your Business from Data Breaches


Data breaches are on every business owner’s nightmare top list. It is a continuous problem as hackers are constantly developing new ways to bypass security. They are updating and adapting their methods to the new defensive measures.

Investing in cybersecurity is an investment in client’s trust, the continuity of operation, and fewer headaches. Company’s critical assets, such as payment history of your clients and details of business strategies, can be protected with Ntiva from competitors’ prying eyes and hackers’ malicious intentions.

Hackers will not want to copy your products, but they want to get into a bank account to gain profit. Sometimes you can fall victim to a hacker who was doing it for training to see if they can be successful.

No matter what was the motive behind the person robbing you from your data, you need strong educational and technological support to defend yourself effectively.

You need to know how to run your business most efficiently and without security alerts. Here are the tips on how to prevent a data breach in your company:

Train Your Staff on Security

Most phishing attempts start with sending a professional-looking email that could be written by a trustworthy organization. It is hard to notice whether someone tries to fool us or it is a legitimate message.

Proper training of your employees in the field of cybersecurity will make them feel more confident on the web. They will also learn to use software solutions designed to filter email phishing attempts.

Many potential access points for viruses are opened because of the cloud-based storage, personal devices used for business tasks, and not using a secured Wi-Fi connection. A company should provide a secure VPN connection for every remote worker in order to avoid malicious attempts.

Password Protection

Regular password change at workstations allows you to maintain adequate security. Sure, it’s easier to remember one thing and use it all the time, but such a password turns out to be useless over time.

It would be best to introduce a general procedure in the company where, for example, every 3 months, each employee would be obliged to change the password on their work device in order to connect to the corporate network.

Changing the password regularly makes it difficult to perform a data breach. Remember that it will be very difficult for attackers to crack a strong password, i.e., one with at least one capital letter, numbers, and special characters. Also, make sure that you are not repeating passwords from previous months. The system shouldn’t even accept such a change.

Constantly Adapting to Protect Your Business

The issue of protection against a data breach is a continually evolving field. Only constant tracking of changes and introducing them to your business’ system on a regular basis can give you control over what is happening in this fast-paced online world.

If you own a small company and don’t have technicians who would help you choose the best security software, you will need to check software updates and do the reading by yourself. It is worth keeping up to date with any new changes, as even a little delay in installing the appropriate security program can cost you a lot.

Develop a Disaster Response Strategy

A data breach response plan is crucial for every company that operates with a large amount of data. A pre-established plan can save you some headaches because you will perfectly know what to do in a challenging situation.

A part of this plan may be data backup. We can always divide people into two groups: those who don’t have backups and those who will start having them. That’s a bitter truth because when you lose your data, the consequences might become so severe that you won’t forget to use this solution in the future.


In order to stay safe, you need to keep adapting your security strategy all the time as the methods of hackers are changing. Strong, well-protected passwords and developing a disaster response strategy should keep your data secured in your system.

Remember that employees very often turn out to be the weakest links in cybersecurity of your company. Their inattention and ignorance can lead to frequent data breaches that can cost you a lot of money. Therefore, it is worth investing in your employees’ education because their effort determines your success. May the cooperation in managing data security in the company be successful!

©Paula Sieracka